People
often ask what is the need for a school management software, when schools can
be managed with existing systems and what is the value added to the learning
process. It was Winston Churchill who
said,
“To improve is to change; to be perfect is to
change often.”
There
is no change without a struggle, it is easier to continue with
the pre-existing system just because there is no challenge in running
them.
However, the substantial challenge with student
records is keeping them relevant as time progresses. Another unaddressed issue
with pre-existing systems is the time and resources consumed in recording and
maintaining student records.
A
student’s educational journey has always been mapped with his/her academic
achievements, extra-curricular achievements, and well-being. Most of these
records are useful for a relatively long period of time and need to be relevant
even after students have completed their educational journey. This is precisely
why the student records module in Fedena or any school management system is
immensely significant in recording and maintaining a student’s educational
journey in an organized manner.
The Student Records module in Fedena can be
used to record and store all details about a student. Details like health
records, extracurricular activities, or any other information that is a
milestone in the student’s growth. For example, institutions can continuously
record and track the immunizations students have received throughout every
academic career. These records are attached to a student’s profile so the
information is easily accessible when required.
Consider this scenario, there is a general health
check-up drive in the school and the last recorded health status of students is
required. Normally this would involve the admin staff (non-teaching staff) to
sift through all the physical records being stored to get out all the records
of every batch and class in the school or finding the right excel sheet stored
in the school’s admin computer. If the school were to have a school management
system, the staff just needs to head over to the student records in the system
and generate reports of the existing student health details.
Employing a school management system with a student
records module also helps in keeping all formal documents of students that
substantiate past education records, identification papers of students, and
extracurricular achievements.
Sometimes the reports required or data to be stored
could be different from what any system has to offer. The input for such
records can be chosen based on the type of information that is being recorded.
Like:
•
Single line text
• Multi-line text
• Multiple options.
• Date
• File attachment
• Multi-line text
• Multiple options.
• Date
• File attachment
Learn More: How to Archiving or Deleting the User Record in
Fedena?
The
student records module is vital when it comes to detailed CCE examination
reports that include health status, self-awareness records, academic
performance and extracurricular achievements. What is notable in such a system
is that it reduces the time taken to retrieve data from either a few students
or a full class or students. All though we discourage printing unnecessary
reports, these details can also be directly printed using the same system,
without having to check for formatting or using another application.
The benefits of employing a school ERP for a school are
endless, especially when student records can be simplified to such an extent
that they are available at a click of a button. Fedena is a constantly evolving
school management system which is built on keeping schools’ processes and admin
roles in mind.
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