Tuesday, November 13, 2018

HAPPY CHILDREN'S DAY

Saturday, November 10, 2018

ERP (enterprise resource planning

ERP, or enterprise resource planning, is a modular software system designed to integrate the main functional areas of an organization's business processes into a unified system.

BREAKING DOWN 'Enterprise Resource Planning - ERP'

Enterprise resource planning is the glue that binds together the different computer systems for a large organization. Typically, each department would have its own system optimized for that division's particular tasks. With ERP, each department still has its own system, but it can communicate and share information more easily with the rest of the company.

The ERP software functions like a central nervous system for a business. It collects information about the activity and state of different divisions, making this information available to other parts, where it can be used productively. Information on the ERP is added in real time by users.

ERP resembles the human central nervous system in that its capacity transcends the collective ability of the individual parts to form what is known as consciousness. It helps a corporation become more self-aware by linking information about production, finance, distribution and human resources together. ERP connects different technologies used by each individual part of a business, eliminating duplicate and incompatible technology that is costly to the corporation. This involves integrating accounts payable, stock-control systems, order-monitoring systems and customer databases into one system.

The first ERP system was developed by SAP, a software firm created in 1972 by three software engineers based in Mannheim, Germany. SAP's goal was to link different parts of a business by sharing information gathered from those parts to help the company operate more efficiently.

Why ERP Systems Fail to Achieve Objectives

A company could experience cost overruns if its ERP system is not implemented carefully. An ERP system doesn't always eliminate inefficiencies within the business. The company needs to rethink the way it's organized, or else it will end up with incompatible technology.

ERP systems usually fail to achieve the objectives that influenced their installation because of a company's reluctance to abandon old working processes that are incompatible with the software. Some companies are reluctant to let go of old software that worked well in the past. The key is to prevent ERP projects from being split into many smaller projects, which can result in cost overruns.

Friday, November 9, 2018

ERP Software Industry in 2018

We are at a pivotal juncture in the world of ERP software and enterprise technology.

This may be the first time in my career when there was so much excitement and uncertainty in the enterprise software space. On one hand, major vendors are promoting exciting new flagship technologies. On the other, many CIOs and other executives are nervous about the relative immaturity of these new products.

In many ways, 2018 will bring exciting new trends to be aware of. In other ways, the coming year will bring more of the same.

Here are my top five predictions for the ERP software space in 2018:

1. Capital investments in digital transformation initiatives will continue.

With the global economy continuing to improve, more companies scaling for growth, and capital investments continuing to gain momentum, more companies will be more likely to invest in their digital transformation initiatives. Other contributing factors to this trend: more companies are reaching the end of their legacy system lifecycles dating back to Y2K system replacements, and more industries are going through major, market-driven transformations (think: the retail industry grappling with the disruption of Amazon and the e-Tailing trend). All of these factors will lead more companies to revisit their enterprise system strategies going into the new year and beyond.

2. Cloud ERP software will reach a tipping point.

The trend toward cloud systems has been gaining steam for several years now, but this is the first year where major vendors are all doubling down on their cloud offerings. SAP S4HANA, Oracle Cloud, Microsoft Dynamics 365 and Infor Cloud vendors are all examples of the flagship products being aggressively promoted by the top ERP vendors. The only thing complicating matters? The relative immaturity and lack of proven track record of these systems, along with executives’ continuing comfort level with on-premise deployments. The coming year may be the year where one of these two conflicting pressures win out and cloud systems are either more widely accepted – or the trend proves to be a short-lived fad. (Watch for our upcoming 2018 ERP Report to see if cloud adoption regains momentum after giving up market share last year).

3. More organizations will be forced off their legacy ERP systems.

As more ERP vendors (link to /erp-vendors/ page) increase their investments in cloud solutions, they will likely continue paring back R&D in some of their legacy products. For example, products such as Oracle EBS, Microsoft Great Plains, and Epicor Prelude are likely to see rapid deterioration of focus and support for these products as they are sunset. Vendors will be less likely to introduce new functionality or provide long-term support for these dated products, leading many organizations to conclude that they have no choice but to migrate to more modern enterprise technologies. When combined with trends #1 and #2 above, executives are more likely to reconsider their platforms of choice moving forward into the long-term.

4. More companies will say “no” to ERP software.

Due in part, to #3, while on one hand we predict more organizations moving toward new technologies, we also see more executive teams being skeptical of ERP systems (link to /erp-software/ page) as we have known them over the last 20 years. Organizations are too painfully aware of the historic and ongoing challenges with the enterprise software status quo, so they will be more likely to consider alternatives to big, complex, monolithic ERP systems. Potential alternatives include less risky upgrades, more attention to business process reengineering, and point solutions. Whatever the exact alternatives pursued, the coming year’s focus will be on fixing more immediate operational issues and pursuing more low-hanging fruit.

5. Organizations grow increasingly allergic to organizational change management.

This is one of the most interesting (and surprising) trends that we are seeing in the market. An increasing number of organizations are becoming seemingly allergic to the term “organizational change management” – while at the same time recognizing the need to address the people side of their digital transformation initiatives. On one hand, they recognize the risk of not addressing organizational change, but on the other, they are jaded by past org change failures.

In other words, organizational change management has a branding and PR problem. This starts with calling is something more specific, such as people enablement, workforce transition, business process implementation, and whatever other words of choice fit. However, words are just words, so it is even more important that organizations recognize the need for proven organizational change expertise and toolsets – something most ERP vendors, consultants, and system integrators aren’t good at.

INTRODUCTIONS to Tally.ERP9

Tally.ERP 9 has been developed by Tally.ERP 9 Solutions Pvt. Ltd., a Bangalore-based Company in India. It’s a very user-friendly and popular Accounting Software that runs on MS Windows and also Computes for Indian VAT, TDS and Service Tax. It can even maintain your accounts and Inventory simultaneously. A few key features of Tally.ERP 9 are listed below...

Codeless Accounting System : Normally for other Accounting Software’s, a certain code is used for identifying any particular ledger, for example, Ledger Code B2081indecates “ Printing & Stationary”.

Unlimited Accounting Period : It means you can maintain the records for more than one Financial Accounting Period, for example, you can maintain the record for the financial Year ( F.Y.) 05-06 and 06-07 for the same company.

Simultaneous Operation of multiple companies: It means you can update the data record for more than one Company simultaneously, for example : at the same you can update the data for all of your companies in the same group.

Accounting for the Complete Group of Companies: You can prepare a consolidated balance sheet for all the members of your group companies.

Top-Level security for each company: You can create different levels of users and restrict their activities by assigning them rights, For example, ; you can create a user for data entry , who can only enter the transaction, but can not view the report

Facilities with Tally.ERP 9

Data Import and Export Facility: You can import or export any particular data from one Company to another Company.
Audit Facility: Using this facility you can check the recorded voucher and make modifications as per requirement.
Budgeting: Allows you to analyze the variance (difference between actual and Standard) for expenses, income, etc.
Scenario Management: Can be used for projected Profit and Loss A/c and Balance Sheet.
Bank Reconciliation Statement
Price List, Ageing Analysis for Stock Item: Rate of Product can be defined with its quantity.
Cost Center and Cost Category-wise Account Analysis: These features are very useful for Unit –wise analysis, for Example: You may want to analyze employee-wise cost, Brach-wise Cost etc.
Usefulness in Manufacturing Business: Useful for calculation of Cost of Goods Sold.
Ratio Analysis, Cash Flow, Funds Flow
E-capabilities
Foreign Currency: Useful for calculation of foreign gain and loss using foreign currency.
Defining the Bill / Voucher Entry Setup.
Columnar Reporting related to Stock and Accounts.
Adherence of Purchase and Sales procedure such as Order, Challan, Bill.
Credit Control: Credit Control is possible for a Customer.
Tracking through Receipt / Delivery Notes.
Profitability Analysis of Stock.
Accounts for...

(a)        Indian VAT
(b)        TDS
(c)        E-TDS
(d)        Service Tax

Application Areas of Tally.ERP 9

Due to these unique Features and Multifarious facilities, Tally.ERP 9 is widely used by different kinds of Business Companies and other Organizations for maintaining the Accounts of...
        Company
          Individual
          Charitable Trust
          Trader
          Manufacturer
          Enterprise
          Partnership Firm
          Shop
          Transport
          Service Industries
          Nursing Home
          Petrol Pump
          Pharmaceuticals
          Departmental Stores
          Whole-Seller
          Insurance Agents
          Restaurant
          School
          Institutions
          Tutorials
          Advocate
          Builders
          Chartered Accountants
          Chit Funds
          Doctors

Advantages of Computerized Accounting over Manual Book-eeping

Manual Book-keeping has to bother for all the following steps:

1.         Creating Ledger and carrying forward their closing balances.
2.         Recording Cash Transactions in a Cash-Book and Bank Transactions in a Bank Book.
3.         Recoding other Non-Cash Transactions in a Journal Book.
4.         After recording you have to calculate the balances of the Ledgers.
5.         Preparing Trial Balance to prepare Final Accounts.
6.        Deriving Nominal Account from the Trial Balance in the Profit and Loss Account.
7.         Posting Real & Personal Accounts in the Balance Sheet.

But when you are using Tally.ERP 9 you concentrate only on recording the transactions. Tally.ERP 9 automatically generates all kinds of reports for you.

Saturday, November 3, 2018

Happy & Bright Diwali

Happy Diwali

The Functions of School Management

Introduction
In this unit, we will look at some of the management functions which you have as a school head, building on concepts introduced in Unit 1.

We look first at a case study on School Mismanagement Fever. We differentiate between the functions of planning, organising, directing, supervising and evaluating in a school, and we see how they relate to each other and how together they describe the role of the school manager, or head. Lastly, we consider some indicators of effective school management.

Individual study time: 3 hours

Learning outcomes
After working through this unit you should be able to:
· differentiate between the main functions of the head of a school and identify some of the tasks associated with each function
· describe some of the inter‑relationships between these functions
· identify the key indicators of effective school heads.

Case study
The head of a disorganised school which has considerable problems and is very disorganised is asking for help.

The school is no longer supported by its Board of Governors. It has an inadequate number of teachers; the pupil drop‑out rate is high; the results in public examinations are poor; the buildings, equipment and materials are inadequate and poorly maintained; the grounds are untidy and the morale of those connected with the school is low.

But the main lesson from the case study which is being emphasised is that, if as a head you are ASKing for help either to prevent further difficulties or to solve existing problems, you are miles ahead of those who do not recognise that they have a problem at all!

Clearly, you appreciate your role as manager of an organisation, which exists to provide the pupils with useful knowledge, skills and attitudes for responsible and successful living. To be a successful head you will need to acquire managerial Attitudes = A, Skills = S and Knowledge = K for running your school. Thus school managers who are seeking to find a cure for School Mismanagement Fever must recognise the need to ASK, that is, to involve others in developing solutions, but must also recognise the three key components: Attitudes, Skills and Knowledge, which they need to acquire. Maybe your S.M. Fever can be traced to a specific managerial issue which interferes with the processes of instruction and learning in the school, but, more likely, there are very many issues about which you are concerned. The successful school head is someone who is able to handle a range of problems or issues, at one time.

A school management diagnosis
Let us examine or diagnose, by means of a checklist, how well you are doing as a school manager. Complete the school management diagnosis checklist in below by ticking “YES” or “NO”

Indicate which of the following you have worked on, within the last school year, in your school. In each case you should be able to explain to someone what has been done.

PLANNING
1) Translating national education policies into school‑based teaching and learning objectives and targets.
2) Planning both the long‑term acquisition of relevant teaching and learning resources (including finances).
3) Preparing school syllabuses, schemes of work, timetables and schedules of activities.
4) Preparing schedules for meetings of the Heads of Departments, Level Heads, Parents Teacher Association, staff, etc.

ORGANISING
1) Preparing up‑to‑date job descriptions for all employed staff, and assigning roles, responsibilities and duties to staff and pupils.
2) Arranging for the appointment of new staff and the selection and appointment of all staff and students holding responsibility posts.

COMMUNICATION
1) Inducting new teachers, pupils and parents.
2) Communicating regularly and fully, by the most appropriate means, to all those with an interest in the school, about school programmes and activities
3) Holding formal and informal discussions with individuals and groups, including staff and students, and those outside the school, about all aspects of school life.

MONITORING AND SUPERVISION
1) Ensuring that classes are held, and that pupils' work is marked and assessed
2) Monitoring standards of learning and teaching in the classroom
3) Checking the schemes of work and lesson plans of the teachers.
4) Ensuring attendance and punctuality of both staff and pupils.
5) Conducting a full and fair appraisal of all staff, including observations, discussions and in written reports.
6) Taking stock and physically checking the resources and equipment of the school

EVALUATING
1) Preparing the Annual Report of the school.
2) Analysing examinations results and making recommendations for raising standards
3) Reviewing the performance of all aspects of the school
4) Setting new targets for individuals, departments and the school.
5) Presenting financial statements and reports to the appropriate authority

Comments
If your 'Yes' scores exceed 15 / 20, you are doing well.

However, if your 'No' scores exceed 10/20, then you will need to consider seriously your role as a school head and take appropriate steps to develop your skills.

The list indicates the five main management functions of school heads: planning, organising, directing, monitoring and supervision and evaluating all aspects of school life. Although they occur in sequence, in fact each function is a continuous process. As the list shows each may be broken down into several tasks.

Thus the work of a head is both complex and never complete!

The modules presented in this series for the training and support of school heads should guide you in improving your management capabilities.

Relating leadership functions The functions and tasks identified in the checklist may be put in the form of a flow chart.

Plan
Involve all stakeholders, especially Teachers, Parents, Pupils
Translation of national education policies into school level programmes, projects and activities

Organise
Yourself, Teachers and other staff, Parents
Teaching and learning activities

Direct
Yourself, Teachers and other staff,
Parents and Community
Communicate, discuss, motivate for support and active participation in the teaching and learning activities organised by the school

Monitor
yourself and others to achieve set standards in the quality of teaching and learning, using role models, exemplary behaviour and peer group support for setting targets to be achieved by individuals and groups in the school

Evaluate
The results of the monitoring of learning and teaching to inform development in the process at each stage

Top Free And Open Source School Management Software

Managing a school is definitely no simple task – there are a million aspects to be taken care of on a daily basis. School Management Software is the best way to streamline your school’s efficiency and productivity levels – this revolutionary tool can completely change the way your educational institution functions.

So, what exactly is school management software and how will it help you? It is a software system specifically designed to propel the paperless administration of schools and educational organizations. It consists of a number of modules that greatly help the teachers and staff of the school maintain student records, track their academic history and optimize all important school processes.

School management system is indeed a transformational system – a roadmap that facilitates school administrators to effortlessly run the institution and do so in a way that determines efficiency, cost-savings, and ingenuity. So, let’s check out a list of the 10 best open source and free school management software:

List of 10 Best Open Source and Free School Management Software:

1. Fedena

This highly useful school management system focuses mainly on handling records and is a great platform that completely manages the holistic administration of your educational system. Students can log in to the system and get complete access to their academic records at any time.

Fedena has a number of innovative features which includes human resources portal, an academic calendar, financial management, examination management, and student/parent logins. So, if you want to accrue a host of major benefits for your school and keep it on the track of efficiency – Fedena is the best open source school management system for you!

2. School Time

The free version of School Time is the perfect platform for smaller educational institutions such as elementary schools. It covers all the features required for comprehensive school management – some of its novel features include board management, grading modules, library databases, exam management, attendance automation, and even dormitory management.

School Time, a user-friendly school software, is the apt choice for primary schools as it is better suits a smaller student base and is not enterprise ready. So make sure to harness the power of this free school management software and keep your school running smoothly in the dynamic academic environment.

3. OpenEduCat

A great open source school management software for your school – OpenEduCat is an open source school management solution provider that focuses on providing users with a seamless experience. The cornerstone of OpenEduCat lays in the fact that it is an all-inclusive school management platform that handles every single aspect of operational functioning.

It has the ability to look after student’s enrollment and also maintains a complete database of student’s academic history that can be viewed by them. It also has modules for managing courses, examination, finance and faculty records – OpenEduCat truly can transform your school into an efficiently automated ecosystem that runs in the most productive manner.

4. OpenSis Community

A widely popular free school management software open source – OpenSis community is a boon for school administrators as it can bring about a dramatic positive change in the functioning of educational institutions. OpenSis Community is designed to operate at the K-12 level which makes it an ideal choice for small to medium-sized schools.

The free version of this software can be used for a multitude of activities such as recording student attendance, transcriptions, work scheduling and customized reports amongst others. If you have a well-trained and proactive IT team, OpenSis Community’s free version should be the school management system that you opt for – it can bring about progressive changes in your efficacy levels.

5. SchoolTool

This is definitely one of the best contenders for the most effective school information management system in the market and is a handy resource for the teachers as it eases out their administrative workload. SchoolTool is a cloud-based platform that can undertake nearly all the operational functions of small-medium sized educational organizations.

Some of its cutting-edge features include classroom management, organization tools, academic calendar management, and a customized report generation module. SchoolTool assists educators manage student grade books, skill assessment files, class attendance spreadsheets, and daily participation journals. If you want to escalate your school’s overall performance, SchoolTool should be the school management system you choose!

6. FeKara

This is a dynamic school administration powerhouse and is free for smaller educational institutions running with 50 students or lesser. It has a clean, intuitive interface and offers some advanced features that can manage everything in your school – right from examinations to attendance, administration, and finance.

FeKara’s free version makes sure staff and student members can access databases anywhere at a time if their convenience through devices such as smartphones, laptops, tablets and personal computers. Its mobile application makes sure that you can manage your school even if you are on the move – thereby enhancing efficiency and productivity to unprecedented heights!

7. Gibbon

Gibbon is an all-inclusive school management software that is truly an “all-in-one”. This open source software is a boon for teachers and school administrators as it simplifies their daily functional tasks and streamlines work processes. It offers a diverse array of features including school administration tools related to accounts, payroll, scheduling, faculty management and invoicing.

Gibbon’s teaching tools also serve as great facilitators of teachers – it has some innovative resources such as rubrics, assessment sheets, planning tools, and library catalogs that keep teachers on the top of their academic game! So make sure to invest in Gibbon and witness a sea of positive change in your school management!

8. TS School

This classic powerful tool is a must-have for school management and is designed to manage the operations of all sized schools. One of its strongest features is its human resource module, and it can prove to be a great asset in managing your school’s workforce.

TS School also has a robust student management structure, report generating capabilities, a powerful academic calendar organizer, and a comprehensive exam module for teachers. A user-friendly minimalistic software – it is definitely a must to invest in TS School to enhance your output levels and optimize academic work procedures in the best possible manner!

9. AscendSMS

This is a refreshingly novel student management system that is available to Catholic schools at no cost. A connector between parents and students – AscendSMS is hugely popular as it restructures daily school functions and channelizes communication in the right direction. Some of its advantageous features include accounting modules, timetable management, attendance tracking and transportation/fleet management.

AscendSMS is fully customizable software that can be moulded to suit your school’s functional requirements. The mobile app and support features make it the best choice for your school, so invest in this multi-dimensional school management system to reap colossal benefits!

10. FenixEdu

A great modular software solution provider for academic and administrative management of higher education institutions- FenixEdu can handle all your requirements through the click of a button! This open-source integrated platform manages all academic tasks and structures communication channels between school authorities and parents.

FenixEdu has some cutting-edge features such as admissions management, event calendar, curriculum management and reporting tools. So make sure you get FenixEdu for your school – it will make it a success story!

These transformational open source school management systems or free school management software are sure to power your academic institution into an efficient vehicle. So, what are you waiting for? Invest in the best and watch your school gain a competitive edge in the highly fast-paced educational environment.

Smart Student ERP