School management is an important part of any educational
system. School authorities all over the world are continuously engaged in
numerous activities to efficiently manage school functions and provide better
educational experience to students. However managing school affairs is not at
all easy in this fast growing world.
To better perform the functions of school management
and assure parents of their child’s safety and progress, schools are using
school management software nowadays. This software boasts a variety of features
that improve the overall administration of schools. Now, let’s have a look on
the top 12 characteristics of highly effective school management software.
1. Student
Information
Attendance, homework, discipline, grades and
achievements! Almost all information regarding the students can be accessed
easily using efficient school management software.
Teachers can use the student database to avail basic
information of students like grades, address, information regarding parents and
siblings etc. In addition to these information, details regarding the students’
medical history, accounts, billing etc. are also added by the administration.
Smart cards for schools can be used as identity cards to access the
details regarding a particular student when required. As simple as that!
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2. Parent
Access
Being part of your child’s school activities and
stay connected with their academic progress can be a difficult thing in this
busy world. However, now it’s easy for parents to avail updates about their
child’s academic activities through parent portals and school apps. It helps
parents to be with their child and teachers the whole day.
Benefits of Parent Portal
• Helps parents to actively participate in their
children’s educational activities
• Provides up-to-date information regarding PTA meeting, grades, assignments etc.
• Provides great relief to teachers by providing students’ attendance report and progress cards to parents without any delay
• The feature of direct line of communication to teachers helps students and parents to contact teachers in case of any doubts, questions, comments or suggestions
• Provides up-to-date information regarding PTA meeting, grades, assignments etc.
• Provides great relief to teachers by providing students’ attendance report and progress cards to parents without any delay
• The feature of direct line of communication to teachers helps students and parents to contact teachers in case of any doubts, questions, comments or suggestions
3. Teacher
Information
Effective school management software not only helps
in availing information regarding students, but also provides information
regarding teacher activities inside the school. It’s easy to view a particular
teacher’s class schedule, file reports efficiently etc. Also teachers can use
their database to keep the details regarding class timings, student progress
and classroom activities in one place. Some of its advantages include:
• Teachers can log onto their database securely to
access the records regarding school, classroom and student activities
• Classroom forms and reports can be filled quickly using the school management software where almost all information regarding the classroom and students are updated accordingly
• Teachers can easily notify parents about their student’s report once it is filed
• Classroom forms and reports can be filled quickly using the school management software where almost all information regarding the classroom and students are updated accordingly
• Teachers can easily notify parents about their student’s report once it is filed
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4. Artificial
Intelligence Integration
AI has slowly started to make its presence felt on
our daily lives. In 2018, AI is has become part of many mainstream software.
For effective school management software, one of the key areas with AI integration is School Bus Fleet Management.
With Integrated AI features such as Auto Routing,
Auto Optimisation and Auto Allocation, managing school buses has become much
easier than ever before. So, check out if the software of your choice offers
any AI features.
AI is not a fancy term. It actually reduces your
expense and makes a significant difference to safety and your ROI
5.
Communication Facilities (Voice Messaging, E-mail, Chats, etc)
To a great extent student success depends on the
effectiveness of communication among parents, schools and teachers. School
management systems have Parent portal, which are capable enough to facilitate
the communication process by sending text, voice messages and e-mails to a
predefined set of parents and the whole school. Thereby lessening the time
invested by the school administrators in making phone calls or leaving messages
to parents.
Another small but important feature of highly effective school management software is the facility to use templates that can be saved to communicate important days like teachers’ day, annual day, cultural day etc.
Another small but important feature of highly effective school management software is the facility to use templates that can be saved to communicate important days like teachers’ day, annual day, cultural day etc.
6. Attendance
& Timetable Management
Attendance management is an important school
administrative task and it requires teachers to spend a small chunk of time at
the beginning of each class.
Sometimes, it is difficult for teachers to manage
the whole process of taking attendance and recording them accurately.
Marking attendance in grids having small squares is
very hard and errors can occur very easily. But attendance management is no
longer a burden with the Teacher App. Now, recording attendance of each student
is just a click away. You can manage attendance of your students without any
errors using online attendance pages and share the details with parents within
a short time.
The teacher app also provides an effective way for
teachers to mark their own attendance, check the timetable and apply for leaves
from their smartphones.
Timetable management for schools become a much
easier process with this feature.
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7. Online
Assessments and Assignments
While term examinations are still relevant, it is of
much help to teachers and students to test and learn the knowledge each student
has acquired continuously. Online assessments and assignments are therefore
very important.
Teachers can provide individual assessments to each
student looking at their level of knowledge if so required. Rubric-based
assessments can be used by teachers for such purposes. So, this is an important
feature for school management software to have.
8. Report
Cards
A Report Card represents a student’s hard work
throughout the year and it is the most anticipated thing in an academic year.
However, both the teachers and the school administration find it a
time-consuming responsibility.
School management software can help teachers and
school authorities to streamline the process of generating report cards using
an interactive database. With the already available information about a
student’s class performance, attendance and exam results, the database
completes the report card automatically.
Teachers can review this before finalizing and
approving the report card and make it accessible to parents and students
immediately.
9. Fee
Tracking and Online Payment
Managing receipts and incoming payments, preparing
bills, tracking several types of fees before applying them to the right student
etc can be time-consuming and difficult without proper software to handle the
functions.
A simple way to manage and deliver payments, charge
fees and prepare bills is by using Smart Cards for payment system. It is easy
and convenient to use.
Online billing helps schools to allow credit card
payments and parents can pay their child’s school fees at home easily. This
make the whole process of fee payment hassle-free for both parents and the
school.
10. Admission
Management
Avoid keeping bundles of files as you can save all
the data in a system. This method can help you to access the data immediately
if required. You can do this with effective school management software.
Such software is capable enough to manage the
registration and admission process of both old and new students smoothly. This
software can remove the difficulties caused by human errors and treats the new
and old students differently based on the information provided.
11. Profile
Management
School management system software efficiently
performs profile management. It is one module of the system which is used to
manage students, parents, staff and teachers. It captures information such as
name and contact information of the users. Every user has unique login
credentials to access.
12. Homework
With this module, daily classroom homework
assignments become easily available to students 24 hours a day. It also
contains the date when it was assigned and when it should be submitted. In
addition to these, teachers can also modify homework assignments and projects
as per the requirements.
13. Library
Management
This module is an effective solution to make school library management simple and effective. It has
features such as find, search, issue and return books. It supports bar code
& scanning capability to automate your library. It also includes reports of
library members, daily issue register and much more.
14. Transport
Management
Any effective school management software will have
the facility to manage school transportation effectively.
With this, you can keep track of each student’s route change history. They also
display information such as students who has opted for school transportation
without routes assigned to them. It ensures student safety by making sure
whether a student is present on the bus or not and later submits the report to
their parents.
15. Use of
Convenient Apps
As smartphones are daily drivers these days, it is a
given that any school management software worth its salt should make use of
apps. Smoothly performing apps with the right feature sets make lives easier
for students, teachers, parents and support staff.
Some key apps that should be in School Management
Software include Parent App, Teacher App, Fleet Management/Transport Manager
App
These are some of the characteristics of highly
effective school management software. So, what are your thoughts on the same?
Please feel free to share them with us in the comment section.
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