Campus Travel Management
In
the upcoming year, thousands of highly motivated parents, visitors, alumni,
athletic fans, and prospective students will be utilizing the services of local
hotels near your campus to attend institutionally sponsored activities and
events.
If
it is your campus that is funding the program, your travellers that are
attending and your institution that is driving the business, why is it not your
institution that is financially benefiting.
Using
web-based, travel agent technology, our program will demonstrate how
redirecting university-driven bookings to a database to which you have access
and control can generate cost savings, improved contract terms and a new stream
of unrestricted revenue.
The
process is simple, only three steps, and there is no cost, risk or additional
workload for your staff. The benefits
include a stronger partnership with your local hotels and a level of
transparency and accountability that will benefit your institution and keep
your visitors happy and wanting to return.
Departments
benefiting from this program include Purchasing, Accounts Payable, Event
Management, Risk Management, Admissions, Athletics, Supplier Diversity,
Sustainability, External Affairs (for Economic Impact) and the Alumni Office.
Designated travel consultants that have worked with
other universities and colleges, and can bring that wealth of experience to
your travel program.
The ability to tailor solutions to the needs of
faculty, staff, students, graduate students and athletes. Because we understand
the different types of travellers have different requirements.
Understanding that different types of travellers
have different needs, and the ability to tailor solutions to the needs of
faculty, staff, students, graduate students and athletes.
The service that higher-education customers need to
help implement the solutions their travel programs requires, whether you have
worked with a travel manager before or not.
Solutions that will enable you to spend less time
on your own travel and more time teaching and learning.
Lower negotiated rates through our ability to
assess total room night volumes, reducing your travel costs.
All travel should be booked via our
Travel Management Company (TMC) (Campus Travel) either via Consultants or our
Online Booking System. Our preferred payment method is a University
Corporate Purchasing Card. Most areas across the University have nominated
staff with booking access who arrange travel for staff without a Corporate
Purchasing Card or third party travel for visiting guests. Staff holding a
Corporate Purchasing Card can request access to the booking system.
Please remember that all University travel
bookings need to be made via our TMC and should be Best Fare of the Day. This should be the lowest
fare available at the time of booking, providing the greatest value to the
University and taking into consideration the fare class for flexibility.
Consideration should be given to ability to change at minimal cost if the
traveller is likely to require flexibility.
Travellers should always seek travel
arrangements that provide the University with value for money and contain
travel expenses within the rates and limits stated by the Australian Taxation
Office (ATO) website (refer to reasonable travel and meal allowances for details).
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