Use Letter Examples and Templates
It is a good idea to review letter examples and templates before writing a recommendation letter or a request for a letter. They can help you decide what kind of content you should include in your document.A letter template helps you with the layout of your letter, such as how many paragraphs to include, and how to sign off on the letter. Templates also show you what elements you need to include in your letter, such as your contact information.
While recommendation letter examples, templates, and guidelines are a great starting point for your letter, you should always tailor a letter to fit the particular situation.
Requesting a Recommendation Letter Samples
When you request a letter of recommendation (sometimes also called a letter of reference), make sure to remind potential letter writers how they know you, and give them information on why you need the letter (for example, tell them the types of jobs you will be applying for). You might also provide the person with your most up-to-date resume or CV. These details will make it easier for them to write a personalized and targeted reference letter.You should also provide all the information the person needs for how to submit the letter, what to include (if there are any requirements) and when it is due.
When considering whom to ask, students might ask former or current teachers or professors, as well as employers.
Finally, if the person agrees to write you a letter, remember to follow up with a thank-you letter.
Review Reference Letter Samples
When writing a reference letter, be sure to explain how you know the person, and describe some of the qualities that make him or her a good candidate for the job or school. Use specific examples to show how the person has shown those qualities.Focus on the specific job or school the person is applying for. Try to include qualities and examples that will help them get that position or get into that school.
Finally, feel free to ask the person for whom you are writing the letter for more information. You might ask to see the job listing, their resume or a list of their related coursework.
Your Job Title
Your Company
Your Address
City, State Zip Code
Your Phone Number
Your Email Address
Date
Recipient Name
Recipient Title
Recipient Company
Recipient’s Company’s Address
City, State Zip Code
Dear Mr./Ms. Last Name,
I have had the pleasure of working directly with Anna Boston for the past four years as she served as a volunteer in the Physical Therapy department of St. Ansgar Hospital, where I hold the position of Manager. Anna has always demonstrated the highest level of respect and maturity as she interacts with patients and hospital employees alike. She is genuinely interested in helping others and provides services in a positive and caring manner.
Anna has impressed me with her ability to work well under pressure without losing her composure. For example, one day a hospital patient was upset due to a delay in her appointment. The patient was very angry, but Anna was able to soothe the patient and calm her down, which was good for the patient as well as our physical therapy staff.
In addition to her affable personality and professional demeanor, Anna also possesses specialized knowledge in physical therapy, sports medicine, and exercise thanks to her studies at Southern State University. It’s been a pleasure to watch her grow as a student and as a person.
Therefore, I heartily recommend Anna for any type of employment in the fitness and health fields.
Please let me know if you have any further questions about Anna. I am available to talk by phone or email. Thank you.
Sincerely,
Your Signed Name (hard copy letter)
Your Typed Name
Your Title
Make Sure You Have Enough Information
If you do not know the student well, but still want to write the letter, you can request that the student provide you with background materials, including the student's resume, transcript, and a few paragraphs about goals and accomplishments. Busy teachers and guidance counselors who frequently receive requests to write recommendation letters may want to develop a questionnaire for students to fill out.You might also ask the student which other teachers he or she has asked for a reference, and then have a private chat with them about the student’s strengths and potential.
Before you write the letter, find out some specifics about why the student needs it. A recommendation letter for dental school differs greatly from a letter in support of an application to art school or a letter for a summer job opportunity. Also, make sure you know the date the letter needs to be written by. If at all possible, write the letter within a day or two of receiving the request. This will avoid the letter being buried and forgotten under piles of essays or exams that need to be graded.
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